Code of Conduct
All our employees, directors, administrators and business partners are required to maintaining the highest standard of ethics and conduct. They are required to abide to EKAMI SA‘s Code of Conduct at all time. Our Code of Conduct can be found on our website: https://www.ekami.ch/code-of-conduct/
Concerns about this code or the way it is enforced by our employees and business partners can be raised by contacting the appropriate management or by email at [email protected].
Table of Contents
Introduction and Purpose
Our company is committed to conducting business with the highest standards of ethics and integrity. To ensure that all employees and business partners understand and adhere to these standards, we have developed this Code of Conduct.
The purpose of this Code of Conduct is to provide guidance and set out our expectations for ethical and legal behavior in all aspects of our business operations, including interactions with customers, suppliers, and other business partners.
This Code of Conduct applies to all employees and business partners of our company, regardless of their role or location. By adhering to this Code of Conduct, employees and business partners demonstrate their commitment to acting with integrity and in compliance with all relevant laws and regulations.
The principles set out in this Code of Conduct are not exhaustive and may not cover every situation that may arise. However, they provide a foundation for making ethical decisions and acting with integrity in most aspects of our business operations.
We are committed to fostering a culture of ethics and integrity and to ensuring that our employees and business partners are equipped with the knowledge and resources they need to make ethical and legal decisions.
Corruption & Bribery
Zero-tolerance
EKAMI SA is committed to conducting business in an ethical and lawful manner. This includes having a zero-tolerance policy towards bribery and corruption in any form.
Bribery refers to the offering, promising, giving, accepting, or soliciting of an undue advantage, whether directly or indirectly, to influence a decision or action in violation of an individual’s or an organization’s duty. This can take the form of gifts, payments, or any other type of inducement made with the intent of obtaining an unlawful advantage.
Employees
Employees are prohibited from engaging in any form of bribery. This applies to all employees, regardless of their position or location, and extends to any person or entity representing the company.
Any employee who becomes aware of a potential violation of this policy should report it immediately to the appropriate management or by email at [email protected]. The company will thoroughly investigate all reported incidents and take appropriate action, including but not limited to, disciplinary action and termination of employment.
In addition to being illegal and unethical, bribery can harm the reputation of our company and undermine public trust. We commit to operating with integrity and doing what is right for our customers, employees, and shareholders.
Business partners
In addition to our employees, we expect our business partners, including suppliers and clients, to uphold the same high standards of integrity and to comply with all relevant anti-bribery laws and regulations. Our company will not engage in business with any partners who engage in bribery or corruption, and we may terminate our business relationship with any partner who violates this policy.
We encourage our partners to adopt similar anti-bribery policies and to take appropriate steps to prevent and detect bribery and corruption within their own organizations. If a business partner is found to have engaged in bribery, we will take appropriate action, which may include terminating our relationship and reporting the matter to relevant authorities.
By extending our expectations of ethical conduct to our business partners, we demonstrate our commitment to creating a culture of integrity and to conducting business in a responsible and transparent manner.
Hospitality and gift-giving
Reasonable hospitality and gift-giving are not considered bribery if they are not offered or accepted with the intention of influencing a decision or action that would violate an individual’s or organization’s duty. For example, offering reasonable hospitality during a business meeting or event is generally acceptable. Although generally discouraged, a small gift as a token of appreciation or as long as it is not offered or accepted with the intention of obtaining an unlawful advantage can also be acceptable.
It is recommended that employees use discretion and good judgment when offering or accepting gifts, and to comply with any specific gift-giving and hospitality policies or guidelines established by the company. Additionally, employees must avoid offering or accepting gifts or hospitality that may create the appearance of impropriety or that may compromise their impartiality.
Reasonable hospitality and gift-giving can be an important aspect of building and maintaining business relationships. However, it is important to ensure that these practices do not cross the line into bribery and corruption.
Conflict of Interest
Conflicts of interest occur when an individual’s personal interests interfere, or have the potential to interfere, with the interests of our company. Conflicts of interest can arise in a variety of situations, such as when an employee has a financial interest in a company that is doing business with our company, or when an employee is involved in a personal relationship that creates a conflict with their work responsibilities.
To avoid conflicts of interest, employees must disclose any potential conflicts of interest to their manager or to the appropriate management as soon as they become aware of them. Employees must also avoid engaging in any activities or transactions that would create a conflict of interest or that would compromise their impartiality or ability to act in the best interests of our company.
If a conflict of interest cannot be avoided, our company may take steps to manage or eliminate the conflict, such as requiring the employee to divest their financial interest or to recuse themselves from involvement in certain activities or transactions.
Dignity
EKAMI SA is dedicated to providing a positive experience for everyone, regardless of Gender, Sexual Orientation, Disability, Physical Appearance, Age, Religion, Neuro(a)typicality, Political Affiliation.
Employes shall not dimininish the dignity of any person through language, rethorical device, or any other means.
Diminution includes
- Referring to any person using terminology which marginalizes them or their group.
- Describing any person, present or otherwise using language which is mocking or derisive
Employes shall endeavor to express their feelings in an emotionally-intelligent manner whenever possible. We each have agency over our thoughts, feelings, and perceptions. Take the time to understand the difference between these and objective reality, especially when Communicating with other employees.
Exercise Emotional Intelligence by
- Making “I feel” statements, especially in times of frustration or stress.
- Describing internal perceptions and emotions rather than misrepresenting them as objective facts.
- Make an effort to qualify statements as being from your perspective – “In my view”, “I suspect”, or make an “I feel” statement.
- When you see someone struggling, give them space. Make time later to affirm their feelings, and their humanity.
Confidentiality
Employees and business partners are all expected to maintain the confidentiality of sensitive information they may have access to in the course of their work or business relationship with our company. This includes, but is not limited to, confidential information regarding our company’s financial, operational, and strategic plans, as well as any confidential information of our customers, suppliers, and other business partners.
Unauthorized disclosure of confidential information can cause significant harm to our company, our customers, and our business partners, and can also undermine public trust. Therefore, all employees and business partners must take appropriate measures to protect the confidentiality of sensitive information and to comply with any applicable confidentiality agreements and policies.
Any employee or business partner who becomes aware of a potential breach of confidentiality should report it immediately to the appropriate management or by email at [email protected]. Our company will thoroughly investigate all reported incidents and take appropriate action, which may include disciplinary action, termination of employment or business relationship, and legal action.
Data Protection
Our company recognizes the importance of protecting the privacy and security of personal information. In accordance with relevant data protection laws, we are committed to collecting, using, and storing personal information in a responsible and transparent manner.
All employees and business partners must adhere to our company’s data protection policies and procedures, including those related to the collection, storage, use, and disposal of personal information. This includes but is not limited to customer and employee personal information.
Employees and business partners must only collect, use, and store personal information for legitimate business purposes, and must ensure that all personal information is accurate, up-to-date, and stored in a secure manner. They must also be transparent about their collection, use, and storage of personal information, and provide individuals with information about how their personal information will be used.
In addition, employees and business partners must not disclose personal information to unauthorized third parties, or use personal information for unauthorized purposes. They must also take appropriate measures to secure personal information, including protecting it against unauthorized access, loss, theft, and destruction.
By adhering to our company’s data protection policies and procedures, employees and business partners help to protect the privacy and security of personal information and to maintain the trust and confidence of our customers, employees, and business partners.
- February 9, 2023